Are you ready to take your procurement career to the next level? This is an exciting opportunity to step into a pivotal role in a fast-paced, dynamic environment where your contributions will have a direct impact on the success of our supply chain! Based at our Snodland site, you’ll be embedded within our manufacturing base, working alongside a talented and supportive supply chain team. You’ll collaborate closely with a highly experienced hiring manager, Kelly Duncombe who values innovation, efficiency, and teamwork.

If you’re a true multitasker with a sharp eye for detail, a knack for problem-solving, and a passion for delivering exceptional customer satisfaction, this is the perfect opportunity for you to thrive and grow your career!

Position Summary

In this role, you’ll take ownership of a wide variety of procurement-related tasks, from managing purchase orders and overseeing inventory to ensuring the smooth operation of the open order book across more than 200 suppliers. Your attention to detail will ensure accurate updates to our ERP system, running MRP, while your proactive communication will play a key role in driving timely deliveries and minimizing supply chain risks. You'll be on the pulse of market trends, working with vendors and ensuring full compliance with customs processes and inbound freight terms against HM customs & Excise regulations.

Main duties and responsibilities

• Build and Maintain Supplier Relationships: Work closely with senior Buyers to establish and nurture strong, long-term relationships with key suppliers, ensuring effective communication and collaboration.
• Purchase Order Management: Write, place, and diligently track purchase orders, ensuring that products are purchased at the right time, to specification, and at the best price.
• Supplier Negotiation: Negotiate with vendors to secure favourable terms, always striving for positive, win-win partnerships that benefit both parties.
• Supplier Research and Recommendations: Continuously research new suppliers, providing the senior Buyer with insightful recommendations to enhance the supply chain.
• Open Order Book Management: Take ownership of the entire open order book for a select range of suppliers, ensuring that all orders are delivered on time and meet the needs of production.
• Proactive Order Management: Actively monitor and manage past due purchase orders, escalating critical issues to Buyers to resolve any delays.
• Stock-Out Prevention: Stay ahead of potential stock-out situations for key items, proactively taking action to fill gaps in the supply chain and maintain seamless service to both production and customers.
• Risk Communication: Communicate any risks of backorders promptly, allowing for timely discussions and minimization of potential customer contract penalties.
• Process Improvement: Support and contribute to the identification of process improvements, ensuring continuous efficiency in procurement operations.
• Cross-Departmental Collaboration: Work closely with other departments to ensure that cross-functional projects are completed successfully, with smooth communication and timely delivery.
• Special Projects and Additional Duties: Participate in special projects as required, bringing your expertise to various initiatives to support the overall success of the business.
• Invoice Review and Reconciliation: Review and approve supplier invoices for payment, meticulously reconciling any discrepancies to ensure accuracy and financial integrity.
• This role is all about driving results, optimizing procurement processes, and fostering strong relationships across the supply chain, ensuring your contributions make a direct impact on business success!

About You

You are a resilient and flexible professional, able to adapt to changing circumstances and thrive under pressure. Your ability to multitask without compromising quality and your strong attention to detail ensures that nothing is overlooked. With well-developed influencing skills, you effectively engage with others to achieve desired outcomes.

As a team player, you bring a collaborative approach, always willing to work together and share ideas to drive success. Your analytical and logical mindset allows you to approach challenges with a solutions-driven attitude, while your process-driven, methodical nature ensures consistency and efficiency in everything you do.

With a professional communication style, you possess excellent written and interpersonal skills, allowing you to challenge ideas constructively and communicate effectively across all levels. Your combination of these qualities makes you a valuable asset in any fast-paced and dynamic environment.

Essential Experience & Qualifications

• MRP/ERP Systems: Comprehensive understanding and experience using MRP/ERP systems to efficiently manage procurement processes.
• Time Management: Proven ability to manage time effectively, working independently and prioritising tasks to meet tight deadlines in a fast-paced environment.
• Fast-Paced Environment: Experience working in dynamic, high-pressure environments, demonstrating the ability to adapt and perform under pressure.
• Teamwork & Initiative: Strong team-working and networking skills, with the ability to work independently using initiative to achieve goals.
• Qualifications: 5 GCSEs or equivalent.
• Manufacturing Experience: Previous experience within a manufacturing environment, ideally with exposure to raw material purchasing.
• Purchasing Experience: 1-3 years of experience in a purchasing role, with a focus on procurement activities and supplier management.
• Microsoft Office: Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Planning and Organisation: Ability to effectively plan, prioritise, and organise own workload to meet objectives.
• Customer Service: Excellent internal and external customer service skills, with a willingness to go the extra mile to meet targets and exceed expectations.

Desirable Experience & Qualifications

• Purchasing Experience: A minimum of 1-3 years of previous experience in a Purchasing role within a Manufacturing or Construction organization, providing valuable insight into industry-specific procurement processes.
• CIPS Qualification: CIPS qualified or currently studying towards a CIPS qualification, demonstrating a commitment to professional development and a deep understanding of procurement best practices.

We are looking for someone who has:

Fluent proficiency in spoken and written English. 

We offer 
At Swegon, we work to create the world's best indoor climate that makes people thrive and feel good inside. We have ambitious goals in our sustainability efforts, in offering the most energy-efficient products, promoting gender equality, and becoming carbon neutral, and we have clear transparency in our work. We offer exciting challenges in a global environment with competent colleagues and a culture characterized by our values; "Customer Empathy, Trust, and Commitment," which permeate everything we do and are the basis for the decisions we make and how we interact with each other. At Swegon, we have an open and flexible organizational culture with short decision-making processes, plenty of development opportunities, and we care about you being able to balance your work with your personal life. We place great emphasis on personal qualities, welcome applicants with different backgrounds, and strive for diversity and gender equality.

About Swegon Group
Swegon Group, owned by the Stockholm Stock Exchange-listed Investment AB Latour, is a market-leading provider of a healthy indoor climate, with solutions for ventilation, heating, cooling, and climate optimization, as well as connected services and technical expertise. Swegon has subsidiaries and distributors worldwide and 17 production units in Europe, North America, and India. The company has approximately 3000 employees and had a turnover of approximately SEK 6 billion in 2022.

INDSWE

NO AGENCIES!